Privacy Policy

The Jaffna Hindu College Old Boys’ Association of Australia, Victoria is committed to serving its members and patrons who support our causes, and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.

We follow the guidelines recommended by the Australian Privacy Principles (APPs) which guide us on how we collect, use, disclose, store, secure and dispose of your Personal Information.

What is Personal Information and why do we collect it?

Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, phone and facsimile numbers.

We obtain this Personal Information through our interactions with our members and patrons obtained via membership communication, event promotions, and our website jhcobavictoria.org.au. While we take your privacy seriously and manage this subject to this privacy policy and we may time to time rely on third party platforms to support our events and we cannot guarantee privacy policy for such third parties.

We collect your Personal Information for the primary purpose of providing our communications and promotion of events and our initiatives that may be of interest to you. We may also use your Personal Information for secondary purposes such as raising awareness of events and activities that may be of interest, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/promotion lists at any time by contacting us in writing.

When we collect Personal Information, we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.

Sensitive Information

Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information. We do not collect or maintain any such information, except when provided by you with your consent or where required or authorised by law.

Third Parties

Where reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Disclosure of Personal Information

Your Personal Information may be disclosed in a number of circumstances including the following:

• Third parties where you consent to the use or disclosure; and
• Where required or authorised by law.

Security of Personal Information

Your Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information. However, most of the Personal Information is or will be stored in client files which will be kept by us for a minimum of 7 years from the period of active membership has become lapsed.

Access to your Personal Information

You may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing.

The Jaffna Hindu College Old Boys’ Association of Australia, Victoria will not charge any fee for your access request but may require a reasonable time frame for providing a copy of your Personal Information.
In order to protect your Personal Information, we may require identification from you before releasing the requested information.

Maintaining the Quality of your Personal Information

It is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete, and up to date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.

Policy Updates

This Policy may be reviewed by the Executive Committee periodically and any revisions will be updated and made available on our website.

Privacy Policy Issues

If you have any queries about our Privacy Policy, please contact us at:
The Jaffna Hindu College Old Boys’ Association of Australia, Victoria

Address: 2/28 Mannering Drive, Glen Waverley, VIC 3150
Email: [email protected]
Phone: +61 411 380 426